General Exhibit Information

/General Exhibit Information
General Exhibit Information 2018-05-04T05:08:58+00:00

All members are invited to exhibit on Monday, April 16, 2018. We expect to be able to accommodate all companies who want to participate, however, as always, we will supply booths on a first come, first served, basis. Please review the information below so that you are aware of all deadlines and conference registration policies.

Each year the Production Conference Committee makes every effort to make participation in the Supplier Exhibit as affordable as possible, and to offer a first-rate, completely carpeted exhibit hall.

Time Activity Location
8:30am – 11:45am Morning Technical Sessions Heritage Ballroom
11:30am – 2:00pm PMCA Hosted Networking Lunch Freedom Hall
12:30pm – 5:00pm Exhibit Hall Open Freedom Hall
5:15pm – 6:15pm Cocktail Reception (Cash Bar) Freedom Lobby

Standard Exhibit Booth Description

Only Single Booths will be offered priced at $425.00. Carpeting will be provided for the entire hall.

Each booth will be 10′ deep by 10′ wide, and will include: pipe and draping, one table, two chairs, a wastebasket and a vendor name sign. Exhibitors may bring their own signs. Additional furniture, A/V equipment, private telephone lines and internet access lines will be available for rental directly from the service contractor.

Electrical Outlets & Wireless Internet Connections

These services can be ordered directly through the Lancaster County Convention Center, an order form is available in all Booth Confirmation Packets as well as online.

Booth Assignments

All booth locations are excellent with spacious aisles and all locations should experience good traffic. Booth locations are assigned based on the number of years exhibiting, date of receipt of reservation form and to avoid proximity of direct competitors. For information on how booths are assigned please review the PMCA Booth Allocation Policy.

We will make every attempt to honor requests from companies to be located next to another specific exhibitor. Please note any wishes for adjoining locations on the Booth Reservation Form.

A list of exhibiting companies will appear in the program book that will be available in mid-January 2018. In early December 2017, we will send Press Releases to the industry trade journals with descriptions of the exhibits received to date, and we will post the list of exhibitors on our web site with “hot links” to exhibitor web pages. We encourage you to reserve your booth space by Monday, December 4, 2017, so that you maximize the benefits to you in this pre-conference publicity. We cannot guarantee that booth reservations received after Decemeber 4, 2017 will be included in the pre-conference program or on the PMCA website.

Booth Reservation

To reserve a booth you need to complete the “Exhibit Booth Reservation Form” which can be done online¬†with a valid credit card or can be printed out, filled in and sent back to the PMCA Office. If your form and payment are received by December 4, 2017 you will be guaranteed pre-conference publicity.

Booth Cost: $875.00 includes booth space & one full conference registration (required)

One Full Conference registration is required at the time of registering for your booth space. A substitute for the registered person may be named at any time. Additional personnel from your company can also register at the same time using the Booth Reservation Form as long as at least one full conference registration is included.

Exhibit Size

The intended emphasis of the exhibits is technology awareness. We must limit the size of equipment to be exhibited to nor more than 500lbs. in weight, or three cubic yards in size, whichever is less. Rule of thumb is, if you cannot carry it in, it is probably too large. In addition, while visual presentations are encouraged, no sound equipment may be used at a level that may detract from neighboring exhibits. If your booth display is very wide and/or tall, and would hinder visual traffic of neighboring booths, we reserve the right to re-locate your booth during setup time.

Conference Registration

There are NO FREE registrations for booth personnel. All persons manning the booth must purchase either a Full Conference Registration ($450.00) or a Monday Only Registration ($275.00). All exhibiting companies must have at least ONE Full Registration purchased at the time of the Booth Reservation. Additional booth personnel can be registered at anytime either on the Booth Reservation Form or on the Attendee Registration Form. Substitutes may be named at anytime.

Cancellations

Booth cancellations received before February 12, 2018 will be refunded, less $50.00. NO refunds for booth cancellations will be granted after February 12, 2018.

Questions

Should you have any questions, please contact Brandy Kresge 484-221-4817 or brandy.kresge@pmca.com.