Information for Exhibitors

/Information for Exhibitors
Information for Exhibitors 2019-02-04T15:21:12+00:00

Booth Assignments

A floorplan can be viewed by visiting Exhibitor Floor Plans. Booths are assigned on a first come first serve basis with extra consideration for length of time exhibited. Spaces are updated to the website within 24 hours.

Booth Description

Booth sizes vary and include a standard 10’ deep and 10’ wide space, a 10’ deep by 20’ wide space and a 10’ deep by 30’ wide space. All spaces will have a high rear and short side curtains, one 6’x2’ draped table, two chairs, waste basket and vendor sign. If you need additional furniture, electronic equipment, direct telephone lines, etc. please use the order form supplied by the Lancaster Country Convention Center. Company signs will be provided, but you are welcome to bring your own.

Electrical outlets and wireless internet connections are offered by the Lancaster County Convention Center at an additional cost. This information is also included in the order packet provided by them.

The exhibit hall will be fully carpeted, including your booth space so please DO NOT order carpeting.

Delivery of Exhibit Materials

If you wish to ship materials prior to the conference, you should utilize the drayage services provided by the Lancaster County Convention Center. Please follow the instructions on the forms provided. Be sure that your company’s name, not a person’s name appears on the materials, and that the label says: For PMCA April 8th, and your booth number.

Exhibit Setup

The exhibit booths in the Freedom Hall will be available for setup on Sunday, April 7th from 3:00pm – 6:00pm and after 7:00am on Monday, April 8th. Please check in at the PMCA Registration area first for your identification badge and booth assignment information. The Registration area will open at 1:00pm on Sunday. Security guards will NOT admit you to the Exhibit Room without a registration badge. Large displays should be placed at the back of the booth to avoid blocking the visibility of neighboring booths. Please do not bring anything that makes loud noises (louder than a hair dryer) or anything with flashing lights.

Someone from your company must be present in the booth no later than 12:15pm on the day of the exhibit.

Exhibit Dismantling

The official closing time of the exhibits will be 5:00pm. We ask that all companies have their booths dismantled no later than 10:00pm on Monday, April 8th. If you are utilizing the drayage service provided by the Lancaster County Convention Center, they will make your return shipment arrangement. Information on this service is included in the order packet provided to you by the Convention Center.

Conference Registration -Please Read

There are no “FREE” registrations for booth personnel. All persons working the booth must purchase either a Full Registration ($450.00) or a Monday Only registration ($275.00). All exhibiting companies must have at least ONE Full Registration purchased at the time of reserving the booth. Additional booth personnel can be registered either with the booth or by using the attendee registration form.

Security

Arrangements have been made to provide security on Sunday from 3:00pm – 6:00pm, and on Monday from 7:00am – 5:00pm. However, as in the past, although every precaution will be taken to safeguard your materials and equipment, neither the Lancaster County Convention Center nor PMCA can assume responsibility or liability for such items. Security will be instructed that after 3:00pm on Sunday, April 7th, no one will be admitted to the exhibit hall without a conference registration badge.

Booth Cancellation

If for any reason you need to cancel your booth registration you may do so up until February 11, 2019. There is a $50.00 cancellation fee and after February 11th no refunds will be granted and you cannot convert your fee to a following year.

Questions

Should you have any questions regarding booth reservations, setup or registrations please contact Brandy Kresge PMCA Assistant Project Manager at 610-625-4655 or brandy.kresge@pmca.com. If you have any questions regarding shipping, drayage, furniture rental, electric and/or wireless needs please contact the Lancaster County Convention Center, Sarah Babski at 717-207-4020 or sarah.babski@interstatehotels.com.